在美國職場工作十分注意溝通，若你的工作內容是和客戶有接洽，建議在休假前事先把不在辦公室資訊告知客戶，休假中也得在電子郵件設定自動回覆Vacation responder，這樣可以充分展現你的職場專業度，本文將提供7種超實用不在辦公室英文Out of Office的回覆範本，讓你安心休假。🥳

休假前郵件

在休假之前，一般公司規定預先告知客戶，免得客戶找不到人，算是休假前的一種交接儀式，以下範本為事先告知客戶你在幾月幾號會開始休假，以及職務代理人資訊，粗體字部份是你需要更換的內容。

Email Subject: {Your Name} Upcoming OOO + Coverage

Hi {Client name},

Writing to let you know that I will be OOO with no access to email from xx/xx through xx/xx, returning xx/xx. My colleague {@colleage name} and {@colleage name} will be covering for me while I’m away. If anything comes up, feel free to reach out to them directly.

Thanks!

{Your signature}

節慶連假通知

美國休假制度非常彈性，有些公司會在國定假日中再多加幾天假，例如：2023年的美國獨立日剛好在七月四日禮拜二，很多公司連七月三日禮拜一也一併放假，以下範本為長連假前告知客戶你們公司的假期時段。

Email Subject: {Your company} - Independence Day Office Closure 07/01 - 07/04

Hi {Client},

In observance of Independence Day, the {your company} office will be closed from 07/01 to 07/04. We will respond to all correspondence upon our re-opening on Wednesday, July 5th. We wish you and your families safe and happy holidays!

Best,

{Your signature}

團隊放假通知

除了公司會給假以外，你的團隊主管也可自行決定是否讓小組放假，也就是所謂的Team Reset Day，以下是綜合Team Reset Day+個人休假寫法。

Email subject: Team Reset Day & {Your name} OOO 6/30 - 7/4

Hi team,

I wanted to let you know that I will be out of the office from 6/30 - 7/4. {@your colleague} (copied here} will be covering for me during that time. However, on 7/3 our team is having a reset day so if you need anything on 7/3, please reach out to {@your colleague} for anything urgent.

Best,

{Your signature}

生病通知

除了一般事假以外，難免會遇到需要請病假的時候，這時候就可以利用下面範本告知客戶你今天將要請假，在客戶面前留下好印象，讓客戶覺得你是抱病寫完這封信。🤣

Email Subject: {Your name} Out Sick

Hi {Client name},

Writing to let you know that I am going to be taking a sick day for the rest of the day today, and as a result, I will not be on the call this afternoon. If there is anything that you would like to discuss, please note it to {your colleague's name}, and he will pass it along to me.

Should anything urgent come up today, please send me an email and copy the {your team} alias with “URGENT” in the subject line. I will be back tomorrow to respond to any questions/requests.

Thank you,

{Your signature}

不在辦公室簡易版本

前面洋洋灑灑寫了關於休假前的準備，終於要到今天的主角，不在辦公室Out of office的自動回覆，提供兩種版本，可以用來設定郵件自動回覆的罐頭訊息，訊息包含兩項重要資訊：1. 放假日期 2. 職務代理人

Hello!

I’m out of the office until mm/dd. Please expect a delayed response when I return to the office. If your note is regent, please resend your email with ‘URGENT’ in the subject. Alternatively, you can email my colleagues {colleague's name and email} and {colleague's name and email}.

Thanks!

{Your signature}

不在辦公室完整版本

Hi,

Thanks for your note. Our team will be out of the office on Monday, July 3rd, 2023. If you have any urgent requests, please forward your email with ‘URGENT’ in the subject line to my colleague {@your colleague's name and email}.

Please also note that {your company} offices will be closed on Tuesday, July 4th, 2023 in observance of Independent Day.

I look forward to responding to your inquiry upon my return to the office on Wednesday, July 5th. 

Best Regards,

{Your signature}

同事休假回覆

如果你的同事恰好在休假，你需要幫忙他回覆郵件，那你可以使用以下模板。

Hi {Client},

I’m {Your name} writing on behalf of {POC name} as {he/she} is OOO. I appreciate your time and patience!

{Email Body}

Hope the above information helps! Should you need further assistance, please feel free to revert back to this email.

Best,

{Your signature}

英文書信開頭和結尾

關於英文書信的開頭和結尾用法，在美國職場通常不使用過於正式的語法，美式的書信更強調人與人之間的情感溝通，若用"Dear"這種開頭，會給人過於疏遠的感覺，反之，Hi 和 Hey之類的開頭也很常見，當然這也取決於你和聯繫人的熟識程度，使用的時機點等，所以在Out of Office開頭使用”Hi,”即可。

至於結尾，多數美國人使用Best, Thanks! Thank you, 做為結尾，Sincerely這些國中教科書常出現的詞，在現代美國職場使用頻率不算高，如果你希望讓郵件注入活力，可以加入”Thank you and have a great weekend”或”Let me know - thanks!”結尾即可，美式英語強調的是簡潔有力，對於文法不會有過多要求。

結語

至從Covid之後，很多公司都改成遠距上班，使用電子郵件和Slack的頻率也大幅增加，休假前除了要寫信通知客戶，休假中要開啟Out of office自動回覆功能，在自己的行事曆上也記得要放上OOO的提醒，如果能夠放上日期更好，例如：OOO 7/1 - 7/4，一些細小的舉動可以讓你同事讓你感受到你的責任心，如果這篇文章有幫助到你，也歡迎到我的臉書專頁按讚追蹤，隨時收到美國職場資訊唷！